Event/Meeting Planning
Meeting Planning Info Request Form

Here at GoldenTravelGuides, we have a talented and experienced meeting planning staff with an average of 10 years in the travel and meeting industry. We are able to handle any of your corporate, convention or or incentive meeting programs.

Whether it is a luncheon meeting for your Board of Directors, or a sales meeting for 1500, or a national company convention of 20,000 we can formulate a game plan to maximize your return on investment.

GoldenTravelGuides has numerous long standing relationships with Hotels, Resorts, Inns, Cruise Lines and more venues, providing a negotiating edge for the best rates.

Our staff will communicate directly with your department heads to put together a program that will accomplish all the goals set forth for the meeting, while keeping costs within a specified budget. From the the initial proposal to the final check in we can oversee every planning detail of the event.

Our Services Include:

Providing our services, expertise and experience for the initial site selection and inspection
Negotiating with various suppliers to secure the best possible prices and services from each.
Putting together a full budget and proposal for rooms and meeting space. If you require, we can coordinate the registration process. Cross referencing all travel, hotel, land and program details for each participant. Providing reports on room, transportation or registration costs. Consolidating all related costs into one master account, making your accounting much easier. Planning off-site programs for attendees or spousal programs. If you require, handling all details of the meeting itself - room setups, F&B, off-site venues, transportation and transfers, baggage handling, meet and greet at the airport and on property, etc. Providing an on-site program director and a staff (depending upon size of event) to handle all day to day details for the duration of the meeting. Reconciling final accounting with properties and suppliers.

Should you have any group or meeting planning needs, please feel free to email or call Sylvia at GoldenTravelGuides at 877-GOLDEN8 (465-3368)